Boston Movers Blog

Relocation can be a difficult and stressful time for everyone involved. Between packing, finding hotels, finding a new home, selling your old home and navigating in your new city there are many stressors that can occur during the process.

We have experience with clients who are moving locally to companies who are moving numbers employees overseas. No move is too big or too small.

What we can do, at Marathon Moving, is make the process less stressful, perhaps enjoyable. We offer customized moving solutions to individuals, corporations, and referral customers. Whether you are one person looking to relocate to a new territory, or a large company relocating their entire headquarters to Boston, we can help you.

Let us remove stress one step further.  We have developed relationships and partnerships with area businesses to help you with your local move. We would be happy to refer to you a realtor from within our network, or mortgage consultants or cleaning companies. Or, of course, all three.

Moving Companies in Boston

Marathon Moving Company wants your office move to go as smoothly as possible. If you have decided to pack and prepare the office supplies, equipment, and furniture yourselves, we would like to offer the following packing and  moving tips to help ensure the safe arrival of your whole office set-up.

DO NOT MOVE UNNECESSARY ITEMS
• Before packing, purge unnecessary supplies, files, etc. that you won’t need in your new office.

WHEN PACKING CARTONS

• Moving small plants, deck clocks, pictures and other personal property is generally the responsibility of the employees that own them.
• All moving boxes are to be packed tightly and sealed to prevent damage and disarrangement due to shifting. All cartons need to be labeled clearly with destination and contents.
• All keys are to remain in the possession of the employee who uses or is assigned responsibility for the locked items. Do not leave keys in desks or file cabinets.
• Remove ink and other liquids from drawers and place in packing cartons. Caps must be on tightly to prevent leakage. Desk pen and ink sets must be emptied. For additional protection please place liquids in a plastic bag and seal.
• Glassware and breakable objects should be wrapped with white newsprint or bubble wrap and packed securely in cartons to prevent breakage.
• Small articles such as pencils, pens, scissors, paper clips, erasers, rubber bands, etc. should be placed in sealed envelopes which are then packed in cartons.
• Place letter trays in packing cartons. Multiple tray assemblies should be taken apart before packing.

• These items will be moved on end and certain precautionary measures and preparations are required.
• To prevent the contents of the desk from becoming disarranged, remove all contents and place in moving boxes.
• Please lock drawers if possible.
• Glass desk tops, desk pads and chair mats must bear the same identification label as the desks to which they belong.

• Vertical file cabinets will be moved with contents intact.
• The sliding guide at the back of each drawer should be moved tightly against the files.
• Vertical files over 2 drawers should be packed if there are stairs involved. The bottom 2 drawers can remain full.
• Lateral file cabinets over 2 drawers must be completely emptied when stairs are involved.
• If there are no stairs involved lateral file cabinets can be moved with up to 3 drawers full. For cabinets over 3 drawers the top drawers should be emptied and the bottom drawers left full.
• Please lock your file cabinets if you have the keys. If you don’t have a key, the cylinder lock on the files should be taped open to prevent inadvertent locking.
• More than ordinary attention must be given to the sequential numbering of file cabinets, sectional bookcases, etc. with respect to location and destination.

• Remove all contents and place in moving boxes. Observe the instructions for small articles and liquids.
• Shelves will be removed due to shifting and must bear the same identification label as the cabinet to which they belong.
• Shelf tabs should be removed and placed in an envelope and packed into packing boxes with the contents from the cabinet or bookcase.

• Large pictures and wall mounted bulletin/white boards must be labeled.
• Do not place labels directly on to the artwork.
• Marathon Moving will pad the artwork unless otherwise directed.

• Laptops should be moved by the employee normally responsible for that laptop.
• Back up your P.C. hard drive if applicable. Please take your back up disc with you.
• Remove toner from laser printers and fax machines. Place in tightly sealed bags.
• Label all equipment and accessories. (Do not place label directly on the CRT screen).
• Disconnect all cables. Place your keyboard in your keyboard bag, (provided by Marathon), along with your cables, mouse, mouse pads, speakers, etc. Seal your keyboard bag tightly and place a label on the outside.
• Copiers need to be prepped prior to moving and many lease contracts require that the lease company move the machine. Call your service representative to check your warranty or service contract to make sure moving contractor is authorized.
• If owned and allowed by service contract, all ink and water must be drained from machines.
• Please consult your MIS department or owner’s manual for specific directions with respect to moving your electronic and computer equipment.

Boston Movers

Moving your business can actually be more stressful than moving your home and family. It is hightly likely that during the process of moving your office, it is probable that some aspects of your company will be shut down. Often for periods of time, files, computers, records and phones will be inaccessible.

Make sure you give yourself at least 2 months of preparation. Most people and companies are completely unfamiliar with how to prepare for a corporate move. This can cause much headache and stress.

The most important part of commercial move is to plan everything out in advance. Corporations need to make money; so, if the company is not up and running, the company is not making money. It is very important in a corporate move is to be cost-efficient. One of the ways to do this is to be efficient. The less time spent moving, the more cost-efficient your company will be.

One way to save time is to ensure that you are very familiar with your new office. Know the size of the new rooms. It is important to make sure your desk, chairs, and filing cabinets fit inside your new space. Make a floor plan for each office and space before the move and give a copy to each employee.  Being organized before the move will not only reduce the stress for the employees, but for the movers as well.

Communication is also key, when it comes to a corporate move. Make sure that everyone, including employees and landlords, is aware of the details. Everyone needs to know the moving plan and their responsibilities plan before the move. This makes for fewer questions on the day of move.

Obvious, but often overlooked: be sure the movers know where every piece of equipment and furniture is supposed to go. 

By following a well thought out and organized plan, with every person understanding their role will make for a better, more stress-free corporate move.