Boston Movers Blog

Are you moving internationally? At Marathon Moving, we pride ourselves on helping you with a stress free move. Being prepared for your move is the number one way to reduce the stress. The easiest way to prepare is to have a convenient checklist. The following is a checklist to help you prepare for your international move:

8 Weeks or more weeks prior to your move:

• Is your company relocating you for work? If so you should verify what expenses and responsibilities are theirs and which are yours.
• Are you permanently relocating or will you be coming back after a year or two? If you are planning on moving back, you may find it less expensive to store most your items and rent a furnished apartment abroad until you return.
• Track the expenses you do pay for, many moving expenses are tax deductible. You should contact your company’s tax department or your accountant to verify which expenses can be deducted.
• Create a valued inventory for all your possessions being shipped. You will need this for insuring your shipment and for declaration purposes with customs. Download an excel worksheet for your valued inventory from our website. Don’t forget to keep a valued inventory for what is to be donated to charitable organizations. You should keep the list of donated items and their value for your tax records.
• Make sure your passports are valid and have at least 12 months remaining before they expire.
• Check whether any permits are required, e.g. for residency, work, vehicles or firearms.

5-8 Weeks prior to your move:

• Are you moving to a country where vaccinations are required? Check to see which vaccinations are required and contact your physician and/or children’s pediatrician to arrange for them.
• Organize all your personal documents and keep photocopies in a safety deposit box or fire proof file box.
• Notify your lawyer, bank, doctor, dentist, insurance company, building management, schools and theDepartment of Social Security of your move. Obtain copies of your personal records from the above and keep with your other personal documents.
• Cancel subscriptions to clubs, online memberships magazines and journals.
• Keep copies of receipts or invoices for all new purchases (for customs import formalities).
• Begin to organize items to ship by clearing out your loft, attic, garage and shed of all items to be donated or disposed of.
• Contact the Chamber of Commerce, tourism bureaus or go online and subscribe to the local paper in your new community to familiarize yourself with your new location, local government, community and social news and activities.

3-4 Weeks prior to your move:

• Discuss your insurance needs with your move consultant and complete your insurance valuation form.
• Go to www.usps.com and complete a change of address form.
• Schedule final account readings for gas, water, electricity, telephone and cable TV. Keep phone and utilities connected at your current home on moving day. You should also provide your mover with a cell phone number and email address at which you can be reached while your goods are in transit.
• Cancel all rental agreements.
• Start to use up stocks of food and drink.
• Confirm your travel documents and tickets are correct.
• Arrange special transportation for your pets and plants.
• Arrange to close accounts at your local bank and open accounts in your new location

1-2 Weeks prior to your move:

• If you’re moving out of or into a building with elevators or loading docks, contact the building management to schedule use.
• Confirm your moving date with your move consultant.
• Clean any garden tools, bicycles, outdoor equipment etc. All of these items will need to be clean in order to insure no moths or insects are in your shipment.
• Arrange care for children and pets on moving day.
• Close accounts with any regular deliveries such as your newspaper.
• Empty lockers at school and work.
• Drain fuel from power equipment (motor mowers etc).
• Give away perishable food.
• Take pets to the vet for any necessary immunizations and get copies of your pet’s veterinary records.
• Obtain parking permits for moving van if necessary.

4-7 days prior to your move:

• Separate all personal items which will be traveling with you, e.g. keys, documents, passports, tickets, certificates, money, clothing, etc.
• Disconnect, clean and dry any electrical appliances that you wish to ship.
• If you are splitting air and ocean freight, identify the air freight items and clearly label.

2-3 days prior to your move:

• Defrost your fridge and freezer if shipping.
• Pack a box of personal items that will be needed immediately at your new home. Have this box loaded last or carry it with you.
• Contact your Marathon Moving consultant to confirm the arrival time of the moving van, as well as to notify your mover of any last minute details or changes.

Moving Day:

• On moving day, relax and let Marathon Moving do the work!
• Remain on hand in case the packers/loaders have any questions.
• Be sure to check all rooms, cupboards and walls to make sure nothing is left behind.
• Record all utility meter readings (gas, electric, water).
• Remember to review, sign and get a copy of the inventory of goods moved.

If you’ve talked to anyone who had their house hold goods locked down by U.S. Customs or foreign Customs (worse yet) due to incomplete paperwork or improper content declaration, you’ll quickly learn that experience matters in international shipping. Our entire staff is trained in the aspects of international shipping…from a long list of considerations that include pack density rules, item prohibitions, and limitations. We also carefully process your special handling items such as cars, motorcycles, and boats. As we’ve done for hundreds of families before you, we’ll put your mind at ease and get you safely on your way to the next exciting chapter of your life. Whether it’s “Adios”, “Bon Voyage”, or “Auf Wiedersehen”, you can say goodbye knowing that your property was handled and processed by the best. And know that when you once again return home, we’ll be right there to say “Welcome Home” and get you quickly settled in.